Onboarding
An effective onboarding program serves to welcome a new employee to Penn State and reaffirm their decision to accept their new position, guide them through their onboarding tasks, introduce them to our workplace culture, and help them learn their role as quickly as possible.
Every new employee begins their onboarding journey at Penn State when they receive their Welcome Email. This email provides a link to their onboarding dashboard in Workday where they'll follow the steps provided to complete all of the required onboarding tasks, including I-9 document verification, training, and benefits elections, if applicable. The employee's manager is copied on the email so they are aware that onboarding activity has begun.
It is the employee's responsibility to ensure that all of the activities on the dashboard are completed on time. Here's and overview of all the information available from the Workday onboarding dashboard.
Welcome Video and Checklist
All new employees are invited to watch a Welcome Video and have access to a printable New Employee Onboarding Roadmap/Checklist.
Step 1: Schedule I-9 Document Verification
Using the link provided in the dashboard, the employee will schedule their document verification session. During this meeting, a new employee will complete Section 2 of their Form I-9, which must be completed no later than their third day of work.
Step 2: Complete Electronic Onboarding Tasks
The "Getting Started" worklet on the dashboard provides access to all of the electronic tasks and documents required and allows the employee to track progress toward completion of these activities.
Step 3: Complete Training Requirements
From this step, the new employee accesses the Learning Resource Network (LRN) to launch and complete required compliance training. Additionally, they can view and launch other suggested trainings.
Step 4: Prepare to Elect Benefits
Benefits-eligible employees are encouraged to watch the New Employee Benefits Orientation eModule prior to making their benefits selections in Workday. Benefits can be elected as early as the first day of work and no later than 31 days from the first day of work.
Step 5: New Employee Website
New employees can continue their onboarding journey by visiting the New Employee webpages to learn more about the University, their college, unit, or campus location, and other important resources.
Onboarding Tools for Managers
Managers play an essential role in helping a new employee feel welcome, prepared, engaged, and valued. The manager onboarding checklist provides information and resources to help a manager support their new employee in their first days, weeks, and months at Penn State.